These
policies and fees were correct at the time of posting (December 12, 2000), but
are subject to change by action of the Trustees and Leadership Team. Please call
the church at 217-483-2270 for clarification, verification and additional
information.
General
Policies
1.
The
Mission Statement of the Sugar Creek Church will guide the decision-making
process for any consideration of special uses of the building and grounds of the
Sugar Creek Church. The Mission
Statement is: A place for beginning, becoming, and belonging.
2.
Priorities
for use of space, facilities, and equipment are established in this order:
-
Regularly
scheduled services and meetings of the Sugar Creek congregation.
-
Sugar
Creek Church sponsored groups and ministries.
-
Activities
and meetings of members of the Sugar Creek congregation.
-
Meetings
and activities of the Illinois Great Rivers Annual Conference.
-
Community
non-profit organizations and service groups.
-
Other
groups and organizations.
3.
Alcoholic
beverages are not allowed in the church building or on the church grounds.
4.
Smoking
and the use of tobacco products are prohibited in the church building.
5.
Children
or youth may not use the building and grounds unless they have adequate adult
supervision.
Administrative
Guidelines
1.
Before
scheduling an activity requiring a meeting room, the fellowship hall, the
worship center, or other space a request for such space shall be made to the
Sugar Creek Office. All assignments
can then be coordinated and recorded on the Church Calendar.
2.
Organizations,
groups, or individuals not a part of the Sugar Creek congregation shall submit
their requests for space by completing the "Agreement
for use of Church Facilities" form to the Sugar Creek Church Office.
The Administrative Assistant is authorized to accept payment to cover the
cost of building use, utilities, and extra services as assigned by this written
policy.
3.
If the
general policy as approved by the church does not provide the specific
guidelines needed and there is no appropriate precedent to cover a specific
case, the Administrative Assistant in consultation with the Chairperson of the
Trustees and the Pastor shall make a decision in each individual case.
General Guidelines
1.
The
policy shall be to use the total church facilities to the best advantage of the
church in carrying out its mission.
2.
The use
of decorations, the changing of furniture, attachment of materials to walls, and
items of a similar nature shall be done only with the advice and consent of the
Pastor, Administrative Assistant, or other Staff Member.
3.
The music
instruments in the worship center and other locations in the building are under
the care and supervision of the Sugar Creek Music Ministry and may not be used
without permission from a member of the Church Staff.
4.
The sound
system in the Worship Center has been professionally designed and installed.
No additions or changes to the sound system shall be made without the
expressed approval of the Leader of the Sound Technician Ministry Team or a
member of the Church Staff. Approved
changes must be made under the supervision of a member of the Sound Technician
Ministry Team. The Sound System is
to be operated only by authorized church personnel at the established fee
schedule.
5.
Use of
the kitchen and its equipment must be made with prior arrangement of the Church
Office and after informing the Kitchen Coordinator.
6.
Church
equipment is not loaned outside the church facility and grounds (except for
equipment used for church-sponsored activities) unless approved by the Church
Office.
Schedule
of Donations for Use of the Sugar Creek Building and Grounds
Group
1
Church
groups and organizations connected directly with the ministries of the Sugar
Creek Church or very closely associated, such as:
Work Teams, Task Forces, Administrative Teams, United Methodist Church
Area/Conference/District Organizations, Scouting Groups, Student Ministry
Groups, Church Athletic Groups, Individual Member’s Celebrations (non-profit).
Group
2
Civic
Organizations, Non-profit Organizations, and other Organizations Whose Purpose
is for Community and Personal Improvement.
Group
3
Business
Firms, Private Individuals
Schedule of
Donations
| For Use of |
Group
1 |
Group
2 |
Group
3 |
| Worship Center
|
No Charge |
No Charge |
$100 |
| Fellowship Hall
|
No Charge
|
No Charge
|
$
70 |
| Classrooms
|
No
Charge |
No
Charge |
$
35 |
| Nursery |
No
Charge |
No
Charge |
$
35 |
| Kitchen
|
No
Charge |
No
Charge |
$
75 |
| Softball
Diamond |
No
Charge |
No
Charge |
$
50 |
| Soccer
Field |
No
Charge |
No
Charge |
$
50 |
Room
and Grounds Donations
are for 3 hours or less. Hours or
fractions of hours beyond the 3 hours will be assessed at one-half the donation
for each additional hour or fraction.
Custodial
Fees will be
assessed in instances where custodial services are needed.
The custodial fee is $40.00 for use of the Worship Center and $40.00 for
use of the Fellowship Hall. The
custodial fee for use of classroom space and the kitchen will be determined on a
case-by-case basis.
Pianist
Fees of
$75.00 will be assessed in the event of a wedding in need of musical
accompaniment. A vocalist is also
available at the fee of $25.00.
Sound
Technician Fee
is $20.00 for wedding services and other special events that last for an hour or
less. Events which last more than
one hour will be negotiated on a case-by-case basis.
Kitchen
Donations
shall be arranged with the Board of Trustees and the Kitchen Coordinator and
will be determined by the extent of the use of the kitchen.
Payment of
Donations
Donations are requested to be given at the time of the
approval of the building use request and are non-refundable.